Schools worldwide have faced an unprecedented challenge in last 2 years when they faced closures for varying durations. 2022 has come with a new hope for students as well as for schools. Another change that is expected to sweep this space is vanishing of resistance to use of technology in schools. This will be both in the form of adoption of school management systems or ERP as well as Learning management systems or LMS. What then will be the features that a school should look out for in a school automation product.
The basic features that all school management systems/ ERP should provide are:
School management software should allow a simple and secure login.
School management software should allow a system wide access to login to any of the school modules such as Financial management, Human resource management, Attendance, Learning management, etc.
School management software should allow teachers to have access to student information such as attendance, class attendance, course attendance, grade history, etc.
School management software should allow school administrators to have access to the students and teachers information such as address, contact, etc.
School management software should allow parents to have access to a school website where they can pay their fees online and provide other relevant information such as the location of the school, contact details, etc.
School management software should allow staff and students to have access to class material such as attendance notes, homework, assignments, etc.
School management software should allow access to any information that is required for school activities.
School management software should be able to generate reports on a regular basis such as monthly and weekly reports, etc.
School management software should allow to integrate various applications/ software.
School management software should allow the creation and management of school programs or courses such as school projects, extracurricular activities, etc.
Incorporation of school management system/ERP can also create a powerful and secure environment for schools to deal with various risks. The most important risk faced by school administrators is to have access to student data. Schools have also been subjected to cyber attacks as well as hacking that has exposed student data such as information on grades, class schedule, contact information, attendance and attendance history, attendance notes, assignments, etc. A school management system allows schools to store student data securely and protects it from any possible damage. School management systems usually allow to store all student data in one place called ‘student data center’. The student data can be accessed by various applications such as Financial management, Attendance, Learning management, Parent management, etc. A school management system also allows administrators to restrict access to student data.
School management systems should allow schools to be equipped with all necessary information required for a school. A school should be equipped with a well-planned and planned school management system/ERP. A school management system/ERP allows a school to make critical decisions such as the planning of school programs, planning of courses, planning of extracurricular activities, etc. A school management system/ERP also helps in analyzing the impact of various decisions and planning accordingly. These systems also allow schools to have a record of all the activities and projects that are conducted in the school. A school management system/ERP also allows a school to plan and make critical decisions based on the historical information such as school activities that have led to desired results, school activities that have not led to desired results, etc. This allows administrators to make proper decisions for the future of the school. School management systems/ERP should also allow school administrators to monitor and track the activities of school by collecting and analyzing various information.
A school management system/ERP can also integrate various important school applications such as Financial management, Attendance, Learning management, etc. A school management system/ERP can also integrate applications/software such as Moodle, Google Drive, Dropbox, Socrata, Google classroom, etc. The integration of these applications/software reduces the need for installation of various applications/software on different computers.
A school management system/ERP should provide easy and safe access to all relevant information required for school activities. School management systems/ERP provide an interface for the users to create and manage school programs such as school projects, extracurricular activities, etc. A school management system/ERP can also allow teachers and administrators to access and store class notes, homework, assignments and keep reusing the same as and when needed.
There is no doubt that 2022 will need school management systems to adapt to new requirements of schools. They should work closely with school administrators, teachers and parents to understand their expectations from the system and provide for the same.